Executive Assistant to the C-level

Position Overview
Our client is looking for a highly skilled, proactive Executive Assistant to partner closely with their C-level leader in a fast-paced, entrepreneurial environment. This role is ideal for someone who thrives on anticipation, organization, and impact—serving as a trusted right hand who helps keep priorities on track and operations running smoothly. As the company continues to grow, this position offers a path for growth

Key Responsibilities

• Own and manage the calendar, meetings, and day-to-day logistics with accuracy, discretion, and efficiency

• Coordinate domestic travel, including itineraries and logistics; occasional travel may be required (approximately twice per year)

• Prepare the direct report for meetings by organizing agendas, capturing detailed notes, tracking action items, and ensuring timely follow-up

• Draft and manage professional correspondence on behalf of the direct report, including emails, documents, and internal communications

• Act as a trusted gatekeeper and point of contact between the direct report and internal and external stakeholders

• Anticipate needs, proactively solve problems, and adapt quickly in a dynamic, evolving business environment

• Support special projects and strategic initiatives, with increasing scope and responsibility over time

Qualifications

• 5+ years of experience as an Executive Assistant, Senior Administrative professional, or in a similar role supporting senior leadership

• Bachelor’s degree preferred

• Exceptional organizational skills with strong attention to detail and follow-through

• Ability to prioritize effectively, think quickly, and remain composed under pressure

• Comfortable working in a high-growth environment with fluctuating workloads

• Demonstrated professionalism, sound judgment, and discretion in handling confidential information

• Strong written and verbal communication skills